Secretarial retainership refers to an arrangement where a company retains the services of a company secretary or a corporate secretarial firm on an ongoing basis. The company secretary plays a crucial role in ensuring compliance with legal and regulatory requirements, maintaining statutory records, and facilitating effective corporate governance. You can choose My All Business Consultant as top secretarial retainership consultant.

• Small and Medium-sized Enterprises (SMEs): SMEs often have limited resources and may not have the need for a full-time company secretary. Secretarial retainership allows them to access professional expertise on an as-needed basis.
• Startups: Startups may find secretarial retainership valuable during their early stages when they may not have the workload or budget for a full-time company secretary but still need guidance on compliance and governance matters.
• Companies with Limited Compliance Requirements: Companies with relatively straightforward compliance needs, such as fewer transactions or a simplified ownership structure, may benefit from secretarial retainership instead of maintaining a full-time in-house resource.
• Branches or Subsidiaries: Branches or subsidiaries of larger corporations may opt for secretarial retainership, especially if they do not have complex compliance obligations or significant corporate governance requirements.
• Companies in Transition: Companies undergoing changes, such as restructuring or downsizing, may find secretarial retainership helpful during the transition period. It provides flexibility without the commitment of a full-time position.
• Professional Service Firms: Professional service firms, such as law firms or accounting firms, may offer secretarial retainership services to their clients as an additional service to assist with corporate compliance.
• Non-Profit Organizations: Non-profit organizations, which may not have extensive corporate governance needs, can benefit from secretarial retainership to ensure they meet their legal obligations without a full-time in-house secretary.
• Companies with Periodic Compliance Requirements: Companies that experience periodic peaks in compliance requirements, such as during annual filings or specific corporate transactions, may find it cost-effective to engage a company secretary on a retainer basis during these periods.
• Companies with Limited Budgets: Organizations with budget constraints may choose secretarial retainership as a more cost-effective option compared to hiring a full-time company secretary with benefits and other associated costs.
• Companies in Niche Industries: Businesses in niche industries with unique regulatory requirements may find it beneficial to engage a company secretary with specialized knowledge on a retainer basis.

• Compliance Management
• Statutory Record Maintenance
• Board and Shareholder Meetings
• Filing with Regulatory Authorities
• Corporate Governance Support
• Legal Advisory
• Secretarial Audit
• Transaction Support
• Documentation and Drafting
• Training and Awareness
• Due Diligence
• Periodic Reporting

• Retainership Agreement
• Scope of Work (SOW)
• Service Level Agreement (SLA)
• Confidentiality Agreement
• Terms of Payment
• Code of Conduct and Ethics Agreement
• Insurance Certificates (if required)
• Identification and Contact Information
• Company Information
• Bank Details for Payment
• Proof of Professional Qualifications
• Tax Information (if applicable)

• Cost-Effective
• Expertise on Demand
• Flexible Engagement
• Access to Specialized Knowledge
• Timely Compliance
• Focus on Core Operations
• Risk Mitigation
• Efficiency and Accuracy
• Advisory Services
• Scalability
• Confidentiality and Professionalism
• Preparedness for Audits and Transactions

1. Assessment of Company Needs: Identify and assess the specific corporate governance and compliance needs of the company. Determine the scope of services required from a company secretary.
2. Search for Qualified Professionals or Firms: Conduct a search for qualified company secretaries or corporate secretarial firms that offer retainership services. Consider factors such as expertise, experience, and reputation.
3. Initial Consultation: Arrange an initial consultation with the prospective company secretary or firm to discuss the company’s requirements, expectations, and the scope of services to be provided.
4. Define Scope and Terms: Clearly define the scope of services, terms of engagement, and the fee structure. Ensure that the retainer agreement outlines the specific responsibilities, deliverables, and expectations.
5. Legal Compliance Check: Verify the legal compliance and credentials of the selected company secretary or firm. Ensure that they are qualified and registered with the relevant regulatory authorities.
6. Execution of Retainer Agreement: Once the terms are agreed upon, execute the retainer agreement. This formal document should be signed by both parties and include details such as the duration of the engagement, fees, and confidentiality clauses.
7. Establish Communication Protocols: Establish clear communication protocols, including the preferred methods of communication, frequency of updates, and the point of contact for both parties.
8. Onboarding and Orientation: Provide the company secretary with necessary onboarding materials and conduct an orientation session to familiarize them with the company’s operations, structure, and corporate culture.
9. Access to Information and Systems: Ensure that the company secretary has access to the necessary information, documents, and systems required to perform their duties. This may include granting access to relevant databases, files, and communication channels.
10. Kickoff Meeting: Hold a kickoff meeting to introduce the company secretary to key stakeholders, including members of the board and management. Clarify roles and expectations during this meeting.
11. Regular Review Meetings: Schedule regular review meetings to discuss ongoing activities, compliance status, and any emerging issues. These meetings facilitate ongoing communication and allow for adjustments to the scope of services as needed.
12. Performance Evaluation: Conduct periodic performance evaluations to assess the effectiveness of the secretarial retainership arrangement. Seek feedback from both parties and make adjustments to improve collaboration.
13. Continual Compliance Monitoring: The company secretary should continually monitor changes in laws and regulations, assess their impact on the company, and provide proactive advice to ensure ongoing compliance.
14. Renewal or Termination: Review the retainer agreement periodically and renew or terminate the arrangement based on the company’s evolving needs and satisfaction with the services provided.